What documents do you need when selling to a trader?
Get the paperwork together before collection day. It makes it easier to check the car’s details, record the agreement and tell DVLA about the transfer.
By Motli · UpdatedHave the V5C ready
Find your vehicle registration certificate, usually called the V5C or log book. Check that the vehicle details are right and agree with the trader how you will complete the transfer. Show documents privately; do not put readable document photos in your Motli enquiry.
If the log book is missing, say so before collection. DVLA’s replacement V5C guide explains the options. Selling without a V5C uses a different notification process, so follow the official instructions rather than assuming the online transfer will work.
Gather the records you have
Service records, repair invoices and MOT information can help explain the car’s history. Tell the buyer what you have and identify any gaps. Do not invent a service history or leave known faults out of your description.
You can check recorded test results and mileage through the official MOT history service. Keep documents with personal information separate from the vehicle photos you share.
Keep a written record of the agreement
Before handing over the car, agree a written record with the trader. Include the registration, date, agreed price, buyer and seller details, and any agreed collection costs or conditions. Keep your own copy.
Confirm who you are dealing with and what will happen on collection day. Check payment has arrived through your own account rather than relying only on a screenshot or message supplied by someone else. The AA’s car-sale guide covers payment checks and keeping a receipt.
Tell DVLA about the transfer
Use the official DVLA sale and transfer service for the instructions that match a sale to a motor trader. The online service cannot be used without a log book; GOV.UK explains how to notify DVLA by post in that situation. Keep the confirmation or a record of what you sent.
Submitting a Motli enquiry does not transfer the vehicle or notify DVLA. The owner and buyer agree the sale, collection and payment directly. See what happens after you submit your car.